Iberis Suite

Privacy policy

1. Introduction

Birou Suite SARL ("Iberis Suite", "we", "our") operates the Iberis HR platform, available through the website and the associated applications. This privacy policy describes how we collect, use and protect your personal data in accordance with applicable Tunisian law.

By using Iberis HR, you accept the practices described in this policy. If you do not accept these terms, please do not use our services.

2. Data collected

We collect the following categories of data in connection with the use of Iberis HR:

  • Identification data: last name, first name, email, phone, profile picture
  • Professional data: position, department, hire date, contract type, working hours
  • Time tracking data: clock-in and clock-out times, GPS position, IP address, verification photos
  • Biometric data: facial recognition data (where enabled by the employer)
  • Leave data: requests, balances, supporting documents
  • Connection data: access logs, device used, browser

3. Purpose of the processing

Your data is collected and processed for the following purposes:

  • Human resources management (employees, contracts, departments)
  • Working time and attendance tracking
  • Leave and absence management
  • Performance appraisal
  • Generation of HR reports
  • Sending service-related notifications
  • Improvement and maintenance of the platform

4. Legal basis

The processing of your data is based on: performance of the service contract between your employer and Iberis Suite, the legitimate interests of your employer in managing human resources, and your consent for biometric data (facial recognition).

5. Data sharing

Your data is never sold to third parties. It may be shared with:

  • Your employer: the administrators and managers of your company, according to their permissions
  • Technical providers: hosting, email delivery, payment gateway (Konnect)
  • Legal authorities: where required by law

6. Data retention

Data is retained for the duration of the contractual relationship between your employer and Iberis Suite, then for the period required by applicable law. Time tracking and attendance data is kept for 5 years. Accounts inactive for more than 12 months may be deleted after notification.

7. Security

We implement technical and organisational security measures to protect your data: encryption of communications (SSL/TLS), two-factor authentication (2FA), role-based access control, automatic backups and audit logs.

8. Your rights

In accordance with the Tunisian law on the protection of personal data, you have the following rights:

  • Right of access: consult the data we hold about you
  • Right to rectification: correct inaccurate data
  • Right to erasure: request the deletion of your data (subject to legal obligations)
  • Right to object: object to the processing in certain cases

To exercise these rights, contact us at: [email protected]

9. Cookies

Iberis HR uses technical cookies necessary for the service to work (authentication, language preferences). We also use analytics cookies (Google Analytics, Microsoft Clarity) to improve the user experience. The Tawk.to widget uses its own cookies for the support chat.

10. Changes

We reserve the right to change this policy at any time. Changes will be published on this page together with the update date. Continued use of the service after a change constitutes acceptance.

11. Contact

For any question relating to this privacy policy:

Birou Suite SARL
Email: [email protected]
Phone: (+216) 98 156 666
Cité les pins, Rue de la fleur d'érable, Tunis 1053, Tunisia

Last updated: March 2026