Disciplinary procedures

Secure disciplinary questionnaires

Manage disciplinary procedures end-to-end: custom questionnaires, employee assignment, response tracking and traceable decisions with full audit trail.

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Create custom questionnaires
Build questionnaires with free text, single choice, multiple choice or dropdown questions. Each questionnaire is saved as a draft and published when ready.
Assign to employees
Send a secure link by email to one or more employees. Each link is personal, valid for 4 days and can be revoked at any time by the HR manager.
Traceable decision-making
Approve or reject each disciplinary case with a sanction category (warning, summons, dismissal). Each decision is recorded and the employee is notified by email.

Complete disciplinary workflow

From questionnaire creation to the final decision, every step is documented. Forward cases to management, collect suggestions, and make informed decisions.

How it works

From building the questionnaire to the final decision, a secure and fully traced process in four steps.

01

Build the questionnaire

Compose your questions from disciplinary or inquiry templates, with required fields and supporting documents.

02

Assign to employees

Send the questionnaire to the relevant employees through a secure, personal link, with a response deadline.

03

Track responses

See in real time who has answered, remind latecomers and review each response in a centralized dashboard.

04

Make the decision

Trigger the decision workflow, record the sanction or dismissal and keep the whole file traced and archived.

Not just disciplinary

A survey engine for all your HR needs

The same questionnaire builder also lets you measure your teams' satisfaction and engagement, outside of any disciplinary context.

Satisfaction surveys & eNPS
Regularly measure your employees' engagement and satisfaction with anonymous or named surveys, and track your eNPS (Employee Net Promoter Score) over time.
Onboarding feedback & reviews
Collect feedback from new hires during onboarding, or prepare annual reviews with self-assessment questionnaires.
Custom internal surveys
Create any HR survey — workplace climate, improvement ideas, schedule preferences — with the same questionnaire builder used for disciplinary procedures.
Complementary questionnaire
Management can send a complementary questionnaire to department heads to gather their observations and perspective on the disciplinary situation before making a final decision.
Disciplinary decision suggestion
Department heads can submit a suggested decision to management: warning, summons, suspension or dismissal of the case. Management retains sole decision-making authority.

Transmit to management

Once responses are collected, the HR manager forwards the complete file to management in one click. Management receives an email and in-app notification with the questionnaire, responses and the employee's profile.

How does transmission work?

  1. The employee responds to the questionnaire via their secure link
  2. The HR manager reviews the responses and clicks "Transmit to management"
  3. Management receives the complete file with an optional note
  4. Management can request suggestions from department heads
  5. Management makes the final decision (warning, summons, dismissal or dismissal of the case)
Traceability & history
Every action is timestamped and archived. Review the full history of disciplinary cases, past decisions and sanctions applied per employee.
Secure & confidential links
Each employee receives a unique secure link to complete the questionnaire. Responses are confidential and only accessible to authorized managers.

Full traceability, from questionnaire to decision

Every dispatch, every answer and every decision is timestamped and archived. Reconstruct the full history of a disciplinary procedure or an internal inquiry in a few clicks, with defensible evidence in case of dispute.

Frequently asked questions

Are the questionnaires really secure?

Yes. Each questionnaire is delivered through a personal, encrypted link accessible only to the relevant employee. Responses are stored securely and only authorized people can view them.

Can I use this feature for disciplinary procedures?

How do I track employee responses?

Are decisions and history kept?

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