Expense claims

Manage expense claims end to end

From the employee entering the expense to finance reimbursing it, through manager approval: a single, traceable and transparent flow.

Try for free
They trust us
Employee entry
The employee creates a claim, adds expense lines with VAT and attaches receipts, then submits it for validation.
Manager approval
The manager reviews the request, checks the receipts and approves or rejects it with a reason. Every step is timestamped.
Finance reimbursement
Once approved, the claim flows to finance which generates the expense and the payment, then reimburses the employee by transfer.

A smooth bridge between HR and finance

The claim lives in HR for entry and approval, and finance takes over for settlement. No double entry, no lost information.

How expense claims work

From the expense incurred by the employee to the reimbursement, a simple and traceable four-step flow.

01

Submit the expense

The employee creates the expense claim, entering the amount, the date and the relevant expense category.

02

Attach receipts

Receipts, invoices and supporting documents are attached directly to the request for a complete, verifiable file.

03

Get manager approval

The manager reviews the request, checks the receipts, then approves or rejects it with a reason.

04

Reimburse and archive

Once approved, the expense is reimbursed to the employee and kept in the history for tracking.

Digitized receipts
Every expense is backed by an uploaded receipt, stored and viewable at any time for your controls and accounting.
Status tracking
Draft, submitted, approved, rejected, reimbursed: follow the state of each claim in real time, on both the employee and manager sides.

Faster reimbursements, always up-to-date accounting

Every approved expense claim automatically feeds reimbursement tracking and is linked to the right employee, category and period. Your teams save time while finance keeps a clear view of amounts owed and paid.

Frequently asked questions

Can an employee submit their own expense claims?

Yes. Each employee creates their own expense claims, entering the amount and category and attaching receipts, without going through the HR department.

Can receipts or invoices be attached to an expense?

How does the approval of an expense claim work?

Can the history of expenses and reimbursements be tracked?

Manage expense claims end to end

From the employee entering the expense to finance reimbursing it, through manager approval: a single, traceable and transparent flow.

Try for free